Transfer Tracking Form – NEW REQUIREMENT!!!

On March 28, 2015, the NJCAA Board of Directors passed a bylaw which requires every student-athlete who is a transfer, to have a completed NJCAA Transfer Tracking Form on file to be eligible for participation beginning with the 2015-2016 academic year. The NJCAA defines a transfer as anyone who has previously attended a college or university as a full time student beyond the 15th calendar day of the academic term or anyone who has participated in intercollegiate athletics prior to their enrollment at the current institution.

Transfer Tracking Form

Requirement for Final High School Transcripts

The question has come up regarding the requirement of final high school transcripts with the suspension of the HS(-3)/HS(3+) classification for student-athletes.  Article V, Section 13.C.5.e is the bylaw which requires the final high school transcript. That requirement was not altered by the suspension of rules associated with the HS(-3) classification of student-athletes.  The final transcript from high school is still required for all student-athletes participating in the NJCAA.

Recertification of Eligibility

As the fall term comes to a close, it is time to begin laying out your eligibility recertification plan for all two-term sports. In accordance with Article V Section 12.E.1, a student-athlete certified in the fall half of a two-term sport remains eligible through the end of the 20th calendar day following the end of the fall term. In accordance with Article V, Section 13.D.3, eligibility recertification must take place in order to continue the remainder of the season.  The recertification timeline and process varies depending on the school’s situation related to the academic successes of the student-athletes following the fall term. 

Recertification Scenarios – When to Recertify for the Second Term for a Two-Term Sport

All athletes remain eligible from the fall.
~ Recertify the team on or before the 15th calendar day of the spring term.

All athletes who participated during the fall are all eligible for the spring and ineligible athletes who did not participate in the fall but have become eligible for the spring term.
~ If you are adding these athletes before the 20th calendar day after the end of the fall term, the entire team must be recertified for the spring term at the same time. Those athletes completing a probationary period can be added once their terms of the probation are completed.
~ If you are adding these athletes after the 20th calendar day after the end of the fall term, then you must certify that athlete on a spring term eligibility form and recertify the remainder of the team before the 15th calendar day of the spring term.

There are ineligible athletes from the fall who cannot play during the spring term and there are no new athletes to add for the spring term.
~ Ineligible athletes may participate during the next 20 days following the end of the fall term. On the 21st day those ineligible athletes may not continue participating.
~ Recertify the remainder of the team on or before the 15th calendar day of the spring term.

There are ineligible athletes from the fall who cannot play during spring term and newly eligible athletes to be added for the spring term (2 different scenarios):
1. If you allow ineligible athletes to participate for the 20 days following the end of the fall term, you may not allow the newly eligible athletes to participate during those 20 days. If you choose this scenario, the ineligible athletes must cease participation on the 21st day and the newly eligible athletes can be added anytime on or after this 21st day on a spring eligibility form. These athletes must be certified prior to participation.
** The remaining team members must be recertified before the 15th calendar day of the spring term.
2. If you choose to exchange the ineligible athletes for the newly eligible athletes before the 20th day after the end of the fall term, the remainder of the team must be recertified for the spring term at the same time. The exchange of these athletes must occur on the same day. Ineligible and newly eligible athletes cannot be participating at the same time.

All recertifications must take place in accordance with one of the above scenarios as well as on or before the deadline date of February 6th as identified in Article V, Section 12.A.